You may submit a completed Call for Presenters “Proposal Form” in either French or English and present in either language; simultaneous interpretation will be made available for some sessions.
The following will be among the information requested on the Proposal Form. Please have these ready prior to starting the form:
Should your submission be accepted, you, and each of your co-presenters, agree to the following:
Notification of Acceptance
All Lead Presenters will be notified regarding the status of their application for the Cannexus21 program on or before Monday, July 20, 2020. Presenters who have been accepted will be required to confirm their acceptance by replying to the invitation email by the deadline included in that email. Waitlisted presenters will be updated as spots become available.
If you are no longer able to present at any point, please send notification to email@example.com as soon as possible so that others on the waiting list can be notified and have the chance to prepare.
Presentations are 30, 60 or 75 minutes in length.
The 30-minute presentations are part of a Carousel. Carousel sessions are a great way to share knowledge in a less formal setting. Presenters speak for 30 minutes at an interactive roundtable then delegates rotate to another table of their choice. Presenters deliver their 30-minute presentation twice within a 75-minute block. Carousels can accommodate up to 15 attendees per table.
Sessions should leave at least 10 minutes at the end for questions and answers. We will assign slots to accepted presentations based on requested session length if possible but may follow up with you to offer an alternate session type based on space availability or the content of your submission.
Rooms are set up in two formats:
Please note, this is a “preference.” CERIC reserves the right to alter seating based on the needs of the program. Rooms will be set to maximum capacity with either theatre style or banquet rounds (as assigned).
Panel rooms will be set up with a headtable and up to 6 chairs and 1 table mic (to pass around).
The preliminary program will be posted to the conference website by Monday, September 28, 2020. It is the responsibility of the Lead Presenter to check the accuracy of the information regarding their session. CERIC reserves the right to edit abstracts, titles and biographies to ensure that the information fits the program template and is consistent with our style guide. Only the Lead Presenter may request changes or edits to the preliminary program by sending a request to firstname.lastname@example.org. The final opportunity to provide edits will be Friday, October 9, 2020. Though every effort will be made to accommodate changes and edits, CERIC will not be responsible for any errors and omissions.
Adding a Co-Presenter
Lead Presenters will not be permitted to add a co-presenter who has been confirmed in at least two other sessions. Any presenter can participate in a maximum of two sessions: either once as a lead and once as a co-presenter, or as a co-presenter twice. CERIC reserves the right to decline any requests for adding a co-presenter, based on the above. If at any time you wish to change or add a co-presenter(s), the Lead Presenter must send a request to email@example.com along with the contact information, biography and photo of any proposed new co-presenter(s), no later than Friday, October 9, 2020. If the change occurs after this date, there are no guarantees that the change will appear in the final program.
Delegates are not required to pre-register for any sessions – therefore, we are not able to advise you of expected attendance for your presentation. Any indication of session attendance done through the Cannexus app may give you some idea of attendee numbers but should not be considered firm. On average, presenters can expect anywhere from 15 to 75 participants.
Presentations and Handouts
Delegates highly value receiving copies of presentations, either hard copies on-site, or electronically (with translations if you choose to do so). In the past, most presenters who provided handouts on-site printed three per table (30 copies) and encouraged sharing. In addition, presenters are asked to provide an electronic copy of their presentation by Friday, February 5, 2021 for posting to the Cannexus website.